Joint Venture Administrator (Part-Time)

Job Description

Our client is seeking a Joint Venture Administrator (Part-Time) to support the administration, accounting coordination, and ongoing management of operated and non-operated joint venture interests. This role will work closely with the accounting, land, production, operations, and finance teams, as well as external working-interest partners.

The ideal candidate will have experience within the Canadian oil & gas industry (Upstream environments), with a strong understanding of joint venture processes, partner relationships, and the flow of information between operations and accounting.

Responsibilities:

Joint Venture Administration

• Maintain accurate records of working-interest and joint venture partner information.

• Set up and maintain joint venture properties, partners, ownership interests, and billing information within internal systems.

• Prepare and distribute joint venture billings, statements, and supporting documentation.

• Process and monitor partner invoices, payments, adjustments, and account balances.

• Respond to partner inquiries and resolve discrepancies in a timely manner.

• Maintain JV documentation, correspondence, agreements, and supporting records.

Joint Venture Accounting Support

• Coordinate with accounting teams to ensure accurate recording and allocation of JV transactions.

• Review invoices and expenditures for appropriate working-interest allocations.

• Assist with monthly and year-end close activities related to joint venture accounts.

• Reconcile JV receivables/payables and investigate outstanding balances.

• Assist with cash calls, revenue distributions, expense recoveries, and partner settlements where applicable.

• Support the preparation of account reconciliations and audit documentation.

Partner & Internal Coordination

• Act as a key point of contact for joint venture partners regarding billing, payments, ownership, and account inquiries.

• Work closely with Production, Operations, Land, Revenue, AP, AR, and Financial Accounting teams.

• Coordinate information required for partner audits and internal/external reporting.

• Communicate changes to ownership, agreements, well status, expenditures, and other relevant JV information.

Data & Reporting

• Maintain accurate JV master data and ownership information.

• Prepare recurring and ad hoc JV reports and analysis.

• Track outstanding partner balances, exceptions, and discrepancies.

• Identify and assist with resolving data or process issues.

• Ensure documentation and records are maintained in accordance with company policies.

Requirements

• 5+ years of experience in joint venture administration, joint venture accounting, oil & gas accounting, or a related energy accounting function.

• Previous experience within the Canadian upstream oil & gas sector strongly preferred.

• Understanding of working interests, operated/non-operated properties, joint venture billing, and partner accounting.

• Strong Excel skills and experience working with accounting/ERP systems.

• Experience with systems such as JDE, SAP, Dynamics, OpenInvoice, P2 Energy, Enertia, or similar is an asset.

• Strong attention to detail and ability to manage high volumes of transactional information.

• Excellent communication and relationship-management skills.

• Ability to investigate discrepancies, follow transactions through to resolution, and work across multiple departments.

• Accounting education or designation progress (CPA, accounting diploma, etc.) is an asset but not required.

Please submit all resumes to Alison Caldwell at Caldwell@catchrecruitment.com

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