Senior Administrative Assistant - Edmonton
Job Description
Our client, a well-established professional services firm, is looking for an experienced and organized Senior Administrative Assistant to support their growing team. This position plays a key role in ensuring operational efficiency across multiple departments. If you're proactive, detail-oriented, and thrive in a fast-paced environment, this could be a great fit.
Responsibilities:
Contract Administration: Assist with prime and sub-consultant contracts, including document preparation, execution through DocuSign, and tracking key milestones.
Geomatics Team Support: Coordinate meetings, prepare reports, and assist with documentation to support the Geomatics team.
Cell Phone Plan Management: Administer the company’s corporate mobile plan—managing device orders, plan adjustments, and resolving service issues.
Employee Onboarding/Offboarding: Support employee transitions by coordinating orientation, handling documentation, and managing company property and records.
Community & Sponsorship Coordination: Track and manage sponsorship and donation requests while ensuring proper follow-up and internal communication.
Event Ticket Coordination: Oversee the distribution of sports and arts tickets and maintain an internal calendar for employee access.
Reception & Office Support: Provide front-desk coverage and manage supplies, calls, mail, and general office upkeep.
Travel Arrangements: Book and coordinate travel for staff as required.
Requirements
5–10 years of experience in an administrative support role
Strong organizational skills and attention to detail
Ability to manage multiple priorities effectively
Proficiency with Microsoft Office Suite
Preferred Qualifications
Excellent verbal and written communication skills
Previous experience in contract and corporate plan administration
Background in an engineering or consulting environment is an asset
Ability to pass a background check
Working Environment
Full-time (40 hours/week)
In-office presence required, Monday to Friday, 8:00am – 5:00pm (1-hour lunch break)
Must be comfortable lifting up to 25 lbs and working at a desk for extended periods
Perks & Benefits
Competitive salary with bonus opportunities
Paid overtime
Flexible vacation and personal time
Continuing education support, including professional leave days
Comprehensive benefits (health, dental, vision, life, HCSA, EFAP)
Onsite gym and free parking
Corporate mobile phone plan
Inclusive culture with wellness initiatives, social events, and more
Please submit all resumes to Alison Caldwell at Caldwell@catchrecruitment.com