Executive Assistant
Job Description
Catch Recruitment is seeking an experienced Executive Assistant to join our client’s team in Calgary, Alberta. This position will be working directly for the Chief Investment Officer and will be responsible to support all aspects of the day-to-day work to support the CIO and Investment team. The preferred candidate will have personal integrity and along with a high degree of discretion and confidentiality. This includes demonstrating a respectful and positive demeanour in person and virtually.
Responsibilities:
Organize meetings by preparing agenda/action items, booking meeting rooms and off-site facilities, and setting up equipment and catering as required.
Coordinate, organize and manage various events which are held periodically throughout the year as required.
Coordinate travel including aircraft scheduling, and other related transportation and accommodation requirements, provide itinerary, tickets, and international documentation requirements.
Manage a high volume of confidential paperwork including board materials, presentations, and other correspondences.
Draft letters, spreadsheets, power point presentations, memos and other correspondence as required.
Provide administrative support to the Investment team.
Assist with ad hoc projects, research and reports as needed for the Investment team
Provide back up support to the Leadership Team as required for vacation, sick and unplanned emergency days
Manage calendar, inbox and contact list.
Requirements
5+ years experience as an executive assistant
Excellent skills in Microsoft Outlook, Word, Excel, and PowerPoint.
Motivated, self-starter who takes initiative to get things done.
Must have a positive, professional attitude and brings the desire and ability to work well with others.
Flexible and adaptable.
Exceptional communication and interpersonal skills.
Excellent organizational and time management skills.
Please submit resume to Erin Boyd at boyd@catchrecruitment.com