Office Manager - Calgary

Job Description

Our client is seeking an experienced Office Manager to support the smooth day-to-day operations of their Calgary head office. This role is a blend of office operations, executive administrative support, and records management. The ideal candidate is proactive, detail-oriented, and confident managing a wide range of responsibilities while supporting senior leadership.

This is a great opportunity for someone who thrives in a corporate environment, enjoys creating order and efficiency, and is comfortable representing the organization in a polished and professional manner.

Responsibilities:

• Office Operations & Front Office Management
  • Oversee daily office operations including reception, mail/couriers, phones, supplies, and general organization
  • Act as the primary contact for building management on maintenance, access cards, procedures, and communications
  • Manage corporate accounts for telecom, internet, printers, business cards, office supplies, furniture, and parking
  • Coordinate workstation setups, small office upgrades, and vendor/IT support
  • Maintain a clean, organized, and welcoming office environment
  • Draft and distribute internal communications and office updates
  • Support planning and execution of corporate events, town halls, training, and staff activities
  • Manage promotional merchandise, inventory, and vendor orders
  • Track and coordinate responses to sponsorship and donation requests

  Executive & Administrative Support
  • Provide scheduling, travel coordination, and meeting preparation for executives
  • Prepare, edit, and format documents, presentations, and communications
  • Coordinate management and board meetings, including agendas and meeting materials
  • Act as a point of contact between executives, staff, and external partners
  • Reconcile corporate accounts and maintain internal tracking spreadsheets
  • Process invoices, prepare EFTs and cheques, and review corporate credit card expenses
  • Identify opportunities to improve administrative workflows and office processes

  Human Resources & Employee Support
  • Coordinate onboarding for new staff, including workspace setup and IT requirements
  • Maintain employee files and support HR administration such as vacation tracking and benefits coordination
  • Assist managers with HR-related administrative tasks
  • Liaise with field office teams as required

  Records & Information Management
  • Maintain accurate digital and physical filing systems for corporate records, contracts, HR documents, and financials
  • Support records management practices including retention schedules and secure destruction
  • Assist with regulatory filings, audits, and compliance-related documentation
  • Work with legal and accounting advisors to ensure governance standards are met

Requirements

• • 5+ years of experience in office administration, corporate services, or executive support
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with operations systems is an asset
  • Strong organizational skills with excellent attention to detail
  • Ability to manage competing priorities and work independently in a fast-paced environment
  • High level of professionalism, discretion, and sound judgment
  • Strong written and verbal communication skills

Applicants can submit their resumes to Alison Caldwell at caldwell@catchrecruitment.com

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